Back to job postings

Administrative Assistant

Paraza Pharma, Inc.

Paraza Pharma, Inc. is a fast-growing pharmaceutical research company offering a dynamic and collaborative work environment where scientific excellence, innovation and creativity are at the forefront.  Here, diversity, new points of view and a creative spirit are valued and considered as real assets.  We provide our employees with ongoing support, training and development opportunities to expand their horizons while contributing to our shared passion for Drug Discovery.

 

Job Description

Reporting to the Manager of Office Operations, the Administrative Assistant will provide essential support to the various departments of the company, including weekly offsite support at our Laval site as required.  The ideal candidate to join our dynamic team will be a self-starter, team player and have excellent multi-tasking skills to manage several projects at the same time.

Responsibilities

  • Handle administrative requests and queries from management and scientists
  • Coordinate Conference and Course registrations; organize travel and meeting arrangements for business trips, meetings and conferences
  • Organize and schedule meetings/appointments; taking minutes if required
  • Organize catering and related duties for client and staff meetings, visitors and other events
  • Perform other related administrative duties, i.e. expense reports, keeping inventory and ordering stationary at three sites, booking conference rooms, managing employee lists and updating tracking sheets (vacation/personal days, training etc.)
  • Acts as backup for other administrative positions, as required

Qualifications 

  • Studies in office administration or a related field
  • Five (5) years of experience in a similar position
  • Proficiency in MS Office: Outlook, Word, Excel and PowerPoint
  • Excellent written and verbal communication skills in French and English
  • Experience working in a pharmaceutical or biotechnology environment an asset

Send us an email!

Don’t see the position you’re looking for? We are always looking for talented people and would love to hear from you!